Position Summary:
The Accounting & Administrative Support Associate is responsible for a wide variety of duties primarily in the accounting department but will also provide administrative support, including customer service when needed. We are looking for someone who is willing to work hard, have fun, wants to learn and grow, and be part of a successful organization. The Accounting & Administrative Support Associate reports to the Controller. This role will initially focus on accounting support (Accounts payable), but will have exposure to Customer Service. This is a Full-time position: Monday through Friday 8am – 5pm. Must be reliable and punctual, base salary will be commensurate with skills and experience.
Essential Functions and Responsibilities:
- Receives, codes and vouchers vendor invoices and internal check requests, maintains open files for invoices, packing/receiving slips, expense reports, and check requests
- Verifies invoices and vendor credits for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment
- Maintains alphabetical open invoice file of unpaid invoices
- Answers phone calls from customers, vendors, or other departments providing support and service
- Responds to e-mails from internal & external customers within a timely manner
- Enters customer orders, supporting Receptionist and Customer Support Specialist
- Collects all data for customer credit references, supplying this information to the Controller
- Performs other accounting duties or projects as requested by the Controller or Vice President of Sales, including cross training with Customer Support Specialist and other personnel for Customer Service
Experience, Education, Certifications and Licensures:
- High School Diploma or GED required; Bachelor’s or Associates degree preferred
- Basic bookkeeping experience is preferred, but we are willing to train
- Experience with all Microsoft Office Suite (Excel, Word, Outlook, etc.)
- Great attitude, willingness to learn, and the ability to work in a collaborative environment
- Must be extremely well organized and have attention to detail. Producing highly accurate work
- Follow up and resolve problems or questions relating to areas of responsibilities
- Excellent interpersonal and communication skills
- Able to multi-task, switch gears quickly, and juggle multiple priorities
- Execute routine tasks or projects to maximize individual productivity including meeting deadlines
- Work well under pressure while processing a heavy volume of transactions
- Interact with coworkers in pleasant, professional manner
Physical Requirements:
- Dexterity: Ability to make small movements such as typing, picking up small object, or pinching items together
- Communicating: Especially where one must frequently give and receive detailed or important instructions or ideas accurately, loudly, or quickly
- Repetitive Motions: Movements frequently and regularly required using the wrists, hands, and/or fingers
- Average Visual Abilities: Average, Ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery
- Physical Strength: Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally
- Must be physically and mentally able to work your required shift
Mental Activities and Requirements:
- Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved instruction and to deal with problems involving a few variables.
- Language Ability: Ability to write and communicate in complex sentences using good vocabulary.
E-Verify Participant
Drug Free Workplace
AAP & VEVRAA Federal Contractor
About ERC:
ERC Wiping Products is a 100-year-old company located in Lynn, MA that has doubled its sales in the last 8 years. We process and distribute hundreds of varieties of wiping materials to large, medium, and small businesses throughout North America. ERC supplies thousands of industrial, commercial, municipal, institutional, and service related customers. These customers span a wide variety of industries including manufacturers, bio-pharma, food processors, automotive, marine, educational institutions, athletic teams, healthcare, colleges/universities and hotel/hospitality.
Please email your resume and cover letter to careers@ercwipe.com to apply for this position.
